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About Meeting Expectations
At Meeting Expectations, we have a simple but big vision: bringing people together and empowering progress. Every day we are passionate about delivering innovative and unmatched solutions to our clients, one meeting or event at a time. Whether in-person, virtual, or hybrid, we’re redefining these experiences for people worldwide. And while the heart of Meeting Expectations is events and association management focused, we are growing our teams to deliver on our mission to champion the power of human connection.

Meeting Planning Specialist
Accountable for day-to-day operation of small to medium sized meetings or manage a specific role on a large conference. Project manager for one or more clients and/or to serve as a support role to Senior Meeting Manger/Director. Client management and reporting.

Principal Duties and Responsibilities
• Work with sites department on review of venue contracts and required needs.
• Communication with registration department on reports and database requirements
• Timeline development and management
• Facilitate agenda development via call for presentations, keynote speaker procurement, speaker communications
• Work with Exhibit/Sponsor Coordinator or Manager to facilitate exhibitor prospectus and communications
• Budget development, implementation, on-going reporting and wrap-up reporting with support from Accounting department
• Work with Marketing department on collateral communications and development– theme, concept, design, and implementation
• Review client web-site – management of information and functionality, sometimes responsible for development
• Exhibit Hall/Demo Area management
• Supplier management- Audio visual, signage, transportation, etc.
• Hotel management – Communications, F&B, function space usage, housing, billing and final group resume
• Special event review, selection and management
• Shipping coordination
• Survey and attendee feedback management and reporting
• On-site venue management – Lead team and support department to maintain attendee packets and gifts disbursement, agenda and schedule revisions, staff management, venue management, exhibit hall management, registration management, F&B management, attendee management
• Maintain all historical data for any projects, which they are leading
• Attendee feedback & survey results
• Recommendations for improving future conferences/events
• Share your knowledge with Meeting Expectations as a key contributor to training and marketing initiatives.
• Contract signing authority up to (25th percentile of $$ range)
• Other duties as assigned

MINIMUM REQUIREMENTS
• Bachelor’s degree or equivalent experience
• 3 years of meeting management or hospitality management experience
• Strong organizational skills and ability to multitask and prioritize
• Positive attitude and ability to be self-motivated
• Strong written and verbal communication and interpersonal skills
• Strong leadership skills
• Strategic decision-making ability
• Adaptability and Flexibility
• Sound judgment
• Strong project and team management skills
• Experience in Microsoft applications

ESSENTIAL PHYSICAL FUNCTIONS
• Ability to travel up to 25%
• Ability to lift up to 50 lbs.

Meeting Expectations works hard to nurture and deepen the capabilities of our people. Whether you work in our Atlanta HQ or a satellite location, we’re committed to your learning and growth. Our ultimate goal is for you to feel comfortable working out loud with a diverse team of professionals, who are learners and teachers together, enhancing each other’s strengths.

We believe in making a memorable impact. Working at the speed of social enables us to create value for our customers by delivering solutions that power relationships at scale. Our pace of work supports fast learning and freedom to think big – no idea is a bad one.

Joining our team comes with perks that support you in your personal and professional journey. Benefits include:
• Medical, dental and vision
• Generous paid time off
• Flexible work schedule

Our approach to innovation scored us several industry awards in our thirty-year history, including 15 consecutive years on the CMI Top 25 Largest & Most Influential Corporate Meeting Companies list. And as leaders in the events industry, we’re always exploring new ways to solve challenges for our clients.

Meeting Expectations is committed to embracing diversity and inclusion in our hiring practices and in experiences as Meeting Expectations employees.

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Contact:

careers@meetingexpectations.com